The Privacy Act 1988 (Privacy Act) is an Australian law which regulates the handling of personal information about individuals. This includes the collection, use, storage and disclosure of personal information and access to and correction of that information. The Privacy Act includes:
13 Australian Privacy Principles that apply to the handling of personal information by most Australian and Norfolk Island Government agencies and some private sector organisations.
The Privacy Amendment (Enhancing Privacy Protection) Act 2012 (Privacy Amendment Act) made many significant changes to the Privacy Act 1988 (Privacy Act). These changes commenced on 12 March 2014. The Privacy Regulation 2013, made under the Privacy Act, also commenced on 12 March 2014.
The Privacy Act now includes a set of 13 new harmonised privacy principles that regulate the handling of personal information by Australian and Norfolk Island Government agencies and some private sector organisations. These principles are called the Australian Privacy Principles (APPs). They replace both the Information Privacy Principles (IPPs) that applied to Australian Government agencies and the National Privacy Principles (NPPs) that applied to some private sector organisations.Privacy Act 1988 No 108 - 2014 >>>
Australian Privacy Principle 1—open and transparent management of personal information
Australian Privacy Principle 2—anonymity and pseudonymity
Australian Privacy Principle 3—collection of solicited personal information
Australian Privacy Principle 4—dealing with unsolicited personal information
Australian Privacy Principle 5—notification of the collection of personal information
Australian Privacy Principle 6—use or disclosure of personal information
Australian Privacy Principle 7—direct marketing
Australian Privacy Principle 8—cross-border disclosure of personal information
Australian Privacy Principle 9—adoption, use or disclosure of government related identifiers
Australian Privacy Principle 10—quality of personal information
Australian Privacy Principle 11—security of personal information
Australian Privacy Principle 12—access to personal information
Australian Privacy Principle 13—correction of personal information
At OnGuardSafetyTraining Pty Ltd, we are committed to protecting the privacy of the users of our online program. We respect the privacy and confidentiality of the information provided and we choose to adhere to Australian Privacy Principles.
Users may change their details at any time by advising us via telephone or email. All information offered by our users is protected on our secure servers. This secure servers are physically located in Sydney, NSW, Australia. Furthermore, all user data collected is secured against unauthorised use or access.
OnGuard Safety Training Pty Ltd is committed to respecting online privacy and recognise the need for appropriate protection and management of any personally identifiable information (personal information) or sensitive information.
Personal information means any information that may be used to identify an individual including, but not limited to:
In general, the new user will not be able to login to the OnGuard Safety Training Program without revealing limited information - namely at minimum an initial of the first name and at minimum an initial of the family (last) name. This is done to intentionally minimise any personally identifiable information of a minor.In accordance with the Privacy Amendment Act 2012 (Privacy Act 1988), schools are directed to generate students IDs that have no direct correlation with any other data on their system, that could be linked to student personal information.
If the education provider chooses to offer this personal information, we may transfer that information within OnGuard Safety Training Pty Ltd on our servers, for the purpose of data maintenance only.
At this time we are aware that legislation may differ considerably between the states of Australia. The education provider will need to seek legal advice in this matter. For instance Principal's may be required to request the release of student information from their relevant education authority.
At the very least, under-age individual users may require permission to release information from a parent and/or caregiver.
Our online program may utilise 'cookies' and other tracking technologies. A cookie is a small text file that may be used, for example, to collect information about website activity. Some cookies and other technologies may serve to recall personal information previously indicated by a web user. Most browsers allow the user to control cookies, including whether or not to accept them and how to remove them. Most browsers can be set to notify the user if they receive a cookie or they may choose to block cookies with the browser. Tracking technologies we use record information such as internet domain and host names, internet protocol (IP) addresses, browser software and operating system types, click-stream patterns, and dates and times that our site is accessed.
OnGuard Safety Training Pty Ltd does not intend to transfer personal information without a user's consent or consent from a relevant authority. We may from time to time need to disclose certain information, which may include your personal information, to comply with a legal requirement, such as a law, regulation, court order, subpoena, warrant, in the course of a legal proceeding or in response to a law enforcement agency request. Also, we may use personal information to protect the rights, property or safety of OnGuardSafetyTraining Pty Ltd, our customers or third parties.
We strive to ensure the security, integrity and privacy of personal information added to our online program, and we periodically update our security measures in light of current technologies. Wherever personal information is held by OnGuard Safety Training Pty Ltd or on its behalf, we intend to take reasonable and appropriate steps to protect the personal information from unauthorised access or disclosure. We are committed to protecting the security of personal information. We use a variety of security technologies and procedures such as encryption, passwords, physical security, etc. While we strive to protect personal information, we cannot ensure or warrant that the personal information or private communications transmitted to us will always remain private, and you do so at your own risk. When a user logs in to OnGuard, they maintain control over their personal data by way of a password. It is the user's responsibility to keep the password confidential. If a security-enabled browser is being used, the information sent is encrypted.
OnGuard Safety Training will take reasonable measures to destroy or render non-identifiable personal information at the direct request via written notification (email or other) from the Person Conducting a Business or Undertaking (PCBU) or the official representative of the PCBU. This will be achieved after a period of thirty (30) days unless otherwise advised. Direct request will require a formal method of authorisation.
Non active training records and personal information pertaining to these records will be kept for a period of seven (7) years. After which time these records will be archived, destroyed or rendered non-identifiable at the discretion of OnGuard Safety Training.
We do not and will not sell or deal in personal or customer information. We will never disclose personal information to a third party except the necessary information required to protect the rights, property or safety of OnGuard Safety Training Pty Ltd, our clients or third parties or if required by law. We may however use in a general sense without any reference to a client's name, information to create marketing statistics, identify user demands and to assist it in meeting client needs generally. In addition, we may use the information provided to improve our website and services but not for any other use. Third-parties provide online services on OnGuard Safety Training Pty Ltd's behalf. ISPs assist OnGuard Safety Training Pty Ltd to maintain its client web servers. We will take reasonable steps to ensure that these third-party service providers are obligated to protect personal information of users onbehalf of OnGuard Safety Training Pty Ltd.
OnGuard Safety Training Pty Ltd's safety training program is designed to be used by school age children, as well as adults (teachers and staff). Accordingly, the login process collects personal information from children of school age and we are committed to ensure that the individual privacy of each child is respected. The Student Leader Board displays the student's first name only. Schools may request to have the Leader Board function deactivated on the student dashboard.
If you have any complaints about our privacy practices or wish to make a complaint about how personal information is managed please contact our office at firstname.lastname@example.org
Web Site Privacy
OnGuard Safety Training Pty Ltd
PO Box 4077
The Directors of OnGuard Safety Training Pty Ltd are FULL members of the Queensland College of Teachers